HR assistant (remotely, english and spanish and russian)

Hello, and thank you for your interest in the position!

Front Desk Helpers is a woman-founded outsourcing company based in New Jersey, USA, established in 2015. Our areas of expertise are talent solutions for healthcare, IT, telecommunications, transportation, architecture, HR management and other fields. Our company is being operated and doing business with our clients based on the principles of transparency, mutual respect and open communication.

Front Desk Helpers is responsible for providing stable job opportunities, ongoing personal growth and collaboration with international top-tier professionals. If our values match, do not hesitate to submit your application!

At the moment we are looking for an HR assistant to join the New York home health agency. This position offers an exciting opportunity to support the HR department in various administrative and operational tasks. The ideal candidate should be organized, detail-oriented, and possess excellent communication skills.

The skills we are looking for:
- Proficiency in spoken and written English, Spanish and Russian
- Computer skills (Gmail, Excel, CRM, working with files in different formats).
- Excellent communication and interpersonal skills, with the ability to empathize and connect with seniors and their families.
- Your own computer and access to the internet.
- Highly organized, with strong attention to detail and the ability to manage multiple tasks simultaneously.
- Proven experience as an HR Assistant or relevant administrative role.
- Motivated self-starter with a positive attitude and a strong work ethic.
- Ability to work independently as well as part of a team.

What is the work schedule:
- Mon-Fri 10:00 am — 6:00 pm according to New York time.

What do we offer:
- Competitive salary paid bi-weekly in USD.
- Work in an experienced team, under the supervision of a manager.
- Ability to work remotely
- 7 days of paid annual vacation after one year of employment.
- Bonus system as a way for employees to express appreciation to each other.
- Self-development courses powered by popular platforms.
- We provide our employees with IP phones as the instrument to connect to USA customers as well as all the necessary software (CRM, virtual fax machine, SMS service, VPN).
- Open-minded management, who are easy to contact.
- Equal opportunities for people of any age, gender, or nationality.
- Opportunity to learn such skills as adaptability, conflict resolution, prioritization & time management, work ethic, professional email communication, report preparation, etc.

What would be your responsibilities:
- Conduct initial phone interviews with potential employees.
- Inform applicants about job conditions including salary, schedule, benefits, and insurance.
- Collect necessary documents from applicants (certificates, medical documents, applications, etc.).
- Follow up on medical documents for each applicant to ensure completeness.
- Schedule appointments for company ID issuance.
- Receive calls and manage inquiries from prospective and existing employees.
- Verify employers' eligibility and assist in case filing.
- Assist coordinators in staffing cases and scheduling appointments.
- Handle incoming and outgoing emails, texts, and faxes.
- Manage social media platforms by posting job vacancies and reaching out to medical offices if needed.
- Generate weekly reports detailing progress and activities.
- Collaborate with other departments to fulfill staffing needs.

Apply by sending your resume in English to our email career@frontdeskhelpers.com.

Looking forward to hearing from you!